Work closely with the President and Director of Communications on all aspects of Presidential forum, including meeting with committees, dealing with hospitality and registration needs and working with forum leadership
Attend Presidential Forum Planning committee meetings, take minutes at meetings, distribute letters of invitation/agreement to leadership. Arrange leadership, hospitality, schedule venues. Meet with caterer to plan menus. Create registration forms. Monitor registration, prepare checks for deposit, respond to questions. Make arrangements for custodial care, reception desk, hospitality, A/V, registration staff and building access. Distribute publicity, prepare nametags, prepare participant packets, collate evaluations.
Professional, non-judgemental manner and ability to listen with care, multi task and creatively solve problems, sometimes immediately is essential. Necessary technological skills include word processing, Excel and willingness to learn to post material on the Bethany website. Must be able to understand and work with budgets.
May include long stretches of time on the job, particularly at the time of the event. May include responding to last minute requests to move furniture. May involve carrying heavy boxes of paper, supplies or quantities of food.