Presidential Forum Event Coordinator

departments
President's Office
work hours
Flexible
position type
Federal Work Study
Student
Description:

Work closely with the President and Director of Communications on all aspects of Presidential forum, including meeting with committees, dealing with hospitality and registration needs and working with forum leadership

Duties & Responsibilities:

Attend Presidential ForumĀ  Planning committee meetings, take minutes at meetings, distribute letters of invitation/agreement to leadership. Arrange leadership, hospitality, schedule venues. Meet with caterer to plan menus. Create registration forms. Monitor registration, prepare checks for deposit, respond to questions. Make arrangements for custodial care, reception desk, hospitality, A/V, registration staff and building access. Distribute publicity, prepare nametags, prepare participant packets, collate evaluations.

Skills & Qualifications:

Professional, non-judgemental manner and ability to listen with care, multi task and creatively solve problems, sometimes immediately is essential. Necessary technological skills include word processing, Excel and willingness to learn to post material on the Bethany website. Must be able to understand and work with budgets.

Physical Demands:

May include long stretches of time on the job, particularly at the time of the event. May include responding to last minute requests to move furniture. May involve carrying heavy boxes of paper, supplies or quantities of food.

Reports to:

President

Days of Week:

Flexible

Time of Day:

Flexible

Hours per Week:

3

Pay Rate:

$10.25

Start Date:

8/25/16

End Date:

5/5/17